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Outlook 2003 - Add
Signature (with logo) to all sent emails
If you're using Outlook 2003 and run a small
business, you may prefer all your sent emails to include a "signature
line". This is not normally a real signature in the literal sense; in
this context it refers to a standard body of text which usually includes
your name as well as that of your company, complete with address, phone
number and other contact details. This "How To" will describe the steps
involved in creating such a signature, as well as what to do to include
your company logo as well if you wish to do so.
Prepare your logo (Optional).
Start by creating a suitable image file in a
folder called "Logos" in your My Pictures folder. Typically this
will be an image file of around 100 pixels square in bmp or jpg
format - you may have to experiment with different image sizes to
get it right.
Open Outlook 2003 and go to Tools | Options |
In the Signatures section, click on Signatures.
In the next dialog box, click on New, and in the
following box type in a name for the new signature, choose "Start
with a blank signature", and click on Next.
Type in your signature text as appropriate.
If no logo is required, click on Finish and
proceed to Step 10 below.
Otherwise position your cursor where the logo is to be located,
right-click and select Insert Image.
Click on Browse and navigate to the Logos folder
mentioned above. Select the required logo and click on Open
In the next dialog box, change the alignment to
Left and then click on OK
In the next dialog box, click on Finish.
The completed signature is shown in the next
dialog box; if required you can click on Edit to make further
changes. Otherwise click on OK.
Next check that the correct account is selected,
and assign the new signature to new mesages and to replies and
forwards; then click on OK
Back in the Outlook main screen, create a new
email and check that the signature is OK.
Choose an existing email and select Reply; again
check that the signature is correct.
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